Construction Manager how-to
How to Run a Weekly Subcontractor Coordination Meeting
Good coordination prevents conflicts and delays.
Quick answer
Good coordination prevents conflicts and delays. In short: send; review; go, then complete the remaining steps below.
Step by step
Send an agenda with the look-ahead schedule before the meeting.
Review safety items and incidents first.
Go through the schedule area by area with each foreman.
Identify conflicts, material needs and open RFIs.
Assign action items with owners and due dates.
Send meeting minutes the same day.
Safety reminders for construction managers
- Lead daily safety briefings and enforce the site safety plan
- Walk the site regularly to spot hazards
- Make sure subcontractors are trained and wearing PPE
- Investigate incidents and near-misses promptly
Key terms
RFI · Submittal · Change order · CPM schedule · Critical path · Look-ahead schedule: see the full construction manager glossary.