Job description template
Billing Clerk Job Description Template
A copy-ready billing clerk job description with responsibilities, qualifications, skills and pay guidance: customize it for your company in minutes.
Copy the template below, replace the bracketed fields and tailor duties to your workplace. For pay, national BLS data shows billing clerks earn a median of $48,500 ($23.32/hour); the middle 50% earn $42,840–$58,290.
Job title
Billing Clerk
Job summary
[Company name] is seeking a dependable billing clerk to join our team in [city, state]. In this role, you will prepare invoices, calculate charges and support our team’s commitment to safety, quality and service.
Responsibilities
- Prepare invoices
- Calculate charges
- Post payments
- Fix billing errors
- Answer billing questions
- Reconcile accounts
- Run billing reports
- Follow company policies, safety procedures and applicable regulations
Required qualifications
- High school diploma or equivalent
- Working knowledge of invoicing and payment posting
- Accuracy and organization
- [Add role-specific requirements, such as driver’s license or ability to pass a background check, if job-related]
Preferred qualifications
- Certified Billing and Coding Specialist
- QuickBooks certification
- Bookkeeping certificate
- Experience with quickBooks
Skills
- Account reconciliation
- Accounting software
- Excel
- Data entry
- Customer service
- Reliability
Work environment and schedule
Billing clerks work in offices and remotely. Full-time business hours, busier at month-end.
Pay and benefits
$[min]–$[max] per [hour/year], depending on experience. [List benefits: health insurance, paid time off, retirement plan, training and certification support.]
Equal opportunity
[Company name] is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law, and we provide reasonable accommodations upon request.
Tips for a billing clerk job posting that attracts applicants
- Use the title candidates search for. “Billing Clerk” is the clearest; alternates include Billing Specialist, Posting Clerk, Accounts Receivable Clerk.
- Show the pay range. Postings with pay get more qualified applicants, and a growing number of states and cities require pay ranges in job postings.
- Separate must-haves from nice-to-haves. Long requirement lists discourage qualified candidates, especially career changers.
- Describe a real day. Borrow from our day in the life of a billing clerk so applicants self-select accurately.
- Mention training. Highlighting structured onboarding: such as Billing Clerk training: widens your applicant pool.
Next steps
Screen and interview with our Billing Clerk hiring guide, then onboard with the 30-60-90 day plan.