Job description template
Office Machine Operator Job Description Template
A copy-ready office machine operator job description with responsibilities, qualifications, skills and pay guidance: customize it for your company in minutes.
Copy the template below, replace the bracketed fields and tailor duties to your workplace. For pay, national BLS data shows office machine operators earn a median of $40,960 ($19.69/hour); the middle 50% earn $36,090–$47,910.
Job title
Office Machine Operator
Job summary
[Company name] is seeking a dependable office machine operator to join our team in [city, state]. In this role, you will run copiers and printers, bind and finish documents and support our team’s commitment to safety, quality and service.
Responsibilities
- Run copiers and printers
- Bind and finish documents
- Cut and fold paper
- Scan documents
- Fill print orders
- Maintain machines
- Order supplies
- Follow company policies, safety procedures and applicable regulations
Required qualifications
- High school diploma or equivalent
- Working knowledge of copier operation and digital printing
- Accuracy and reliability
- [Add role-specific requirements, such as driver’s license or ability to pass a background check, if job-related]
Preferred qualifications
- Equipment training
- Print production certificate
- Safety training
- Experience with production copiers
Skills
- Binding
- Paper cutting
- Scanning
- Machine maintenance
- Organization
- Customer service
Work environment and schedule
Operators work in copy centers, print rooms and office reprographics departments. Full-time daytime hours.
Pay and benefits
$[min]–$[max] per [hour/year], depending on experience. [List benefits: health insurance, paid time off, retirement plan, training and certification support.]
Equal opportunity
[Company name] is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law, and we provide reasonable accommodations upon request.
Tips for a office machine operator job posting that attracts applicants
- Use the title candidates search for. “Office Machine Operator” is the clearest; alternates include Copy Center Operator, Print Room Operator, Reprographics Technician.
- Show the pay range. Postings with pay get more qualified applicants, and a growing number of states and cities require pay ranges in job postings.
- Separate must-haves from nice-to-haves. Long requirement lists discourage qualified candidates, especially career changers.
- Describe a real day. Borrow from our day in the life of an office machine operator so applicants self-select accurately.
- Mention training. Highlighting structured onboarding: such as Office Machine Operator training: widens your applicant pool.
Next steps
Screen and interview with our Office Machine Operator hiring guide, then onboard with the 30-60-90 day plan.