Bookkeeper how-to
How to Record a Journal Entry
Journal entries record adjustments that don’t come through normal transactions.
Quick answer
Journal entries record adjustments that don’t come through normal transactions. In short: identify; determine; enter, then complete the remaining steps below.
Step by step
Identify the accounts affected and whether each increases or decreases.
Determine the debit and credit amounts: they must be equal.
Enter the date, accounts, amounts and a clear memo explaining the entry.
Attach supporting documentation.
Have entries reviewed if your process requires approval.
Post the entry and verify account balances.
Safety reminders for bookkeepers
- Protect financial data with strong passwords and multi-factor authentication
- Verify any request to change vendor bank details by phone
- Separate duties when possible to prevent fraud
- Keep records according to retention requirements
Key terms
Double-entry bookkeeping · Debit · Credit · General ledger · Chart of accounts · Accounts payable (A/P): see the full bookkeeper glossary.