Career roadmap
How to Become a File Clerk
The education, training, certifications and steps it takes to start working as a file clerk, plus how long it takes and where the career can lead.
To become a file clerk: (1) finish high school, (2) build office skills, (3) get hired, (4) learn the system, (5) advance. Most people need about A few weeks on the job. BLS lists “high school diploma or equivalent” as the typical entry-level education.
5 steps to become a file clerk
Finish high school
Or GED.
Build office skills
Typing and organizing.
Get hired
File clerk.
Learn the system
On the job.
Advance
Records specialist.
Education and training requirements
A high school diploma and short-term on-the-job training are typical.
| Typical entry-level education (BLS) | High school diploma or equivalent |
|---|---|
| Related work experience | None |
| On-the-job training | Short-term on-the-job training |
| Typical training time | A few weeks on the job |
Certifications and licenses
- Records management course: Helpful.
- Office skills certificate: Helpful.
- HIPAA training: For healthcare.
- CRM: Certified Records Manager, later.
Skills to build now
Start with filing systems, scanning and indexing, and records retention, and practice organization and attention to detail. Learning the file clerk vocabulary early makes training and interviews easier.
Where the career can lead
- File Clerk: Entry.
- Records Specialist: Lead filing.
- Records Supervisor: Lead team.
- Records Manager: Run records.
Get a head start
Our self-paced File Clerk training gives you a realistic, practical overview of the job (duties, terminology, step-by-step tasks, safety and interview prep) so you can decide with confidence and show employers you’re serious.
Common questions about getting started
Do file clerks need a degree?
No.
How long does it take to become a file clerk?
Most people need about A few weeks on the job of training. A high school diploma and short-term on-the-job training are typical.
Do you need a degree to be a file clerk?
No four-year degree is typically required. BLS lists “high school diploma or equivalent” as the typical entry-level education, plus short-term on-the-job training.
What certifications are available for file clerks?
Common credentials include Records management course, Office skills certificate, HIPAA training, and CRM. Requirements vary by state and employer.
Sources
- U.S. Bureau of Labor Statistics, BLS Occupational Employment and Wage Statistics (OEWS), May 2025, SOC 43-4071 (File clerks).
- U.S. Bureau of Labor Statistics, BLS Employment Projections, Table 1.2 (2025–35).
- O*NET OnLine summary for File clerks (U.S. Department of Labor).
- BLS Occupational Outlook Handbook.
Reviewed by the Career Education Institute Curriculum Team. Pay figures are national estimates; local pay varies. See our editorial policy.