Executive Assistant Job Description Template

Job title

Executive Assistant

Job summary

[Company name] is seeking a dependable executive assistant to join our team in [city, state]. In this role, you will manage executive calendars and schedule meetings, plan domestic and international travel and support our team’s commitment to safety, quality and service.

Responsibilities

• Manage executive calendars and schedule meetings
• Plan domestic and international travel
• Screen calls, email and visitors
• Prepare reports, presentations and board materials
• Take meeting notes and follow up on action items
• Coordinate projects and events
• Handle confidential information with discretion
• Follow company policies, safety procedures and applicable regulations

Required qualifications

• High school diploma or equivalent
• Working knowledge of calendar management and travel planning
• Discretion and anticipation and judgment
• [Add role-specific requirements, such as driver’s license or ability to pass a background check, if job-related]

Preferred qualifications

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist
• Project management training
• Experience with outlook or Google Calendar

Skills

• Microsoft 365 or Google Workspace
• Presentation preparation
• Meeting minutes
• Project coordination
• Communication
• Organization

Work environment and schedule

Executive assistants work in offices, often near the executives they support, and increasingly in hybrid arrangements. The work is computer-based and fast-paced. Most work full-time business hours, with occasional early mornings, evenings or travel when executives need support.

Pay and benefits

$[min]–$[max] per [hour/year], depending on experience. [List benefits: health insurance, paid time off, retirement plan, training and certification support.]

Equal opportunity

[Company name] is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law, and we provide reasonable accommodations upon request.