Job description template

HR Assistant Job Description Template

A copy-ready HR assistant job description with responsibilities, qualifications, skills and pay guidance: customize it for your company in minutes.

Updated By the Career Education Institute Curriculum Team
How to use this template

Copy the template below, replace the bracketed fields and tailor duties to your workplace. For pay, national BLS data shows HR assistants earn a median of $50,610 ($24.33/hour); the middle 50% earn $44,030–$59,800.

Job title

HR Assistant

Job summary

[Company name] is seeking a dependable HR assistant to join our team in [city, state]. In this role, you will post jobs, schedule interviews and support our team’s commitment to safety, quality and service.

Responsibilities

  • Post jobs
  • Schedule interviews
  • Process new hire paperwork
  • Update employee records
  • Run background checks
  • Answer employee questions
  • Help with HR events
  • Follow company policies, safety procedures and applicable regulations

Required qualifications

  • Associate's degree or equivalent training
  • Working knowledge of hris data entry and recruiting support
  • Confidentiality and organization
  • [Add role-specific requirements, such as driver’s license or ability to pass a background check, if job-related]

Preferred qualifications

  • aPHR
  • SHRM-CP
  • E-Verify training
  • Experience with HRIS

Skills

  • I-9 compliance
  • Records management
  • Benefits basics
  • Scheduling
  • Friendliness
  • Accuracy

Work environment and schedule

HR assistants work in offices. Full-time business hours.

Pay and benefits

$[min]–$[max] per [hour/year], depending on experience. [List benefits: health insurance, paid time off, retirement plan, training and certification support.]

Equal opportunity

[Company name] is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law, and we provide reasonable accommodations upon request.

Tips for a HR assistant job posting that attracts applicants

  • Use the title candidates search for. “HR Assistant” is the clearest; alternates include Human Resources Assistant, HR Coordinator, Personnel Clerk.
  • Show the pay range. Postings with pay get more qualified applicants, and a growing number of states and cities require pay ranges in job postings.
  • Separate must-haves from nice-to-haves. Long requirement lists discourage qualified candidates, especially career changers.
  • Describe a real day. Borrow from our day in the life of an HR assistant so applicants self-select accurately.
  • Mention training. Highlighting structured onboarding: such as HR Assistant training: widens your applicant pool.

Next steps

Screen and interview with our HR Assistant hiring guide, then onboard with the 30-60-90 day plan.

Team pricing