Proofreader how-to

How to Compare a Proof to the Approved Copy

Comparison catches dropped text.

Updated By the Career Education Institute Curriculum Team
Quick answer

Comparison catches dropped text. In short: line; check; check, then complete the remaining steps below.

Step by step

  1. Line up both versions.

  2. Check headlines.

  3. Check body text.

  4. Check numbers.

  5. Check legal lines.

  6. Mark differences.

Safety reminders for proofreaders

  • Take eye breaks
  • Use ergonomic setups
  • Protect confidential documents
  • Back up files

Style guide · Proof · Layout · Typography · Print-ready · Proofreading marks: see the full proofreader glossary.

More proofreader how-to guides

Learn this in Proofreader trainingTake the practice test
Enroll in trainingTake fit quiz