Shipping and Receiving Clerk how-to
How to Receive a Shipment
Careful receiving keeps inventory accurate and protects the company.
Quick answer
Careful receiving keeps inventory accurate and protects the company. In short: match; count; note, then complete the remaining steps below.
Step by step
Match the delivery to the purchase order.
Count cartons and check for visible damage before signing.
Note shortages or damage on the delivery receipt.
Open and verify contents against the packing list.
Receive items into the system.
Label and move goods to storage.
Safety reminders for shipping and receiving clerks
- Use proper lifting and team lifts
- Stay clear of forklift traffic
- Chock trailers before loading or unloading
- Keep docks and aisles clear
Key terms
Purchase order (PO) · Packing list · Bill of lading (BOL) · Receiving · Cycle count · Variance: see the full shipping and receiving clerk glossary.