Career roadmap
How to Become a Data Entry Clerk
The education, training, certifications and steps it takes to start working as a data entry clerk, plus how long it takes and where the career can lead.
To become a data entry clerk: (1) finish high school, (2) build typing speed, (3) learn Excel, (4) get hired, (5) grow skills. Most people need about A few weeks on the job. BLS lists “high school diploma or equivalent” as the typical entry-level education.
5 steps to become a data entry clerk
Finish high school
Or GED.
Build typing speed
Practice.
Learn Excel
Core skill.
Get hired
Data entry.
Grow skills
Move to data or admin roles.
Education and training requirements
A high school diploma and short-term on-the-job training are typical.
| Typical entry-level education (BLS) | High school diploma or equivalent |
|---|---|
| Related work experience | None |
| On-the-job training | Short-term on-the-job training |
| Typical training time | A few weeks on the job |
Certifications and licenses
- Typing speed certificate: Proof of WPM.
- 10-key certificate: Proof of KPH.
- Microsoft Office Specialist: Excel skills.
- HIPAA training: For healthcare data.
Skills to build now
Start with fast typing, 10-key, and data verification, and practice accuracy and focus. Learning the data entry clerk vocabulary early makes training and interviews easier.
Where the career can lead
- Data Entry Clerk: Entry.
- Data Specialist: Data quality.
- Office Administrator: Broader role.
- Data Analyst: With more skills.
Get a head start
Our self-paced Data Entry Clerk training gives you a realistic, practical overview of the job (duties, terminology, step-by-step tasks, safety and interview prep) so you can decide with confidence and show employers you’re serious.
Common questions about getting started
How long does it take to become a data entry clerk?
Most people need about A few weeks on the job of training. A high school diploma and short-term on-the-job training are typical.
Do you need a degree to be a data entry clerk?
No four-year degree is typically required. BLS lists “high school diploma or equivalent” as the typical entry-level education, plus short-term on-the-job training.
What certifications are available for data entry clerks?
Common credentials include Typing speed certificate, 10-key certificate, Microsoft Office Specialist, and HIPAA training. Requirements vary by state and employer.
Sources
- U.S. Bureau of Labor Statistics, BLS Occupational Employment and Wage Statistics (OEWS), May 2025, SOC 43-9021 (Data entry keyers).
- U.S. Bureau of Labor Statistics, BLS Employment Projections, Table 1.2 (2025–35).
- O*NET OnLine summary for Data entry keyers (U.S. Department of Labor).
- BLS Occupational Outlook Handbook.
Reviewed by the Career Education Institute Curriculum Team. Pay figures are national estimates; local pay varies. See our editorial policy.