Salary guide
Data Entry Clerk Salary & Pay Scale (2026)
What data entry clerks earn per year, per hour and per month, with the full percentile range, the factors that move pay and how to earn more.
The median data entry clerk salary in the U.S. is $41,340 per year, or $19.88 per hour, based on Bureau of Labor Statistics data for May 2025. The lowest-paid 10% earned under $31,200, while the top 10% earned more than $58,790.
Pay data: BLS OEWS, May 2025 · Outlook: BLS 2025–35 · Checked October 15, 2026
Data Entry Clerk pay scale
| Percentile | Annual | Hourly* | What it usually reflects |
|---|---|---|---|
| 10th percentile | $31,200 | $15.00 | Typical for new workers, part-time markets and lower-paying settings |
| 25th percentile | $35,760 | $17.19 | Early career, a year or two of experience |
| Median (50th) | $41,340 | $19.88 | Mid-career: half earn more, half earn less |
| 75th percentile | $48,410 | $23.27 | Experienced workers, specialists and higher-paying employers |
| 90th percentile | $58,790 | $28.26 | Top earners: senior, specialized, supervisory or high-cost areas |
*Hourly figures are annual wages divided by 2,080 hours. Percentile descriptions are general patterns, not guarantees.
Monthly and biweekly pay
| Pay period | At 25th percentile | At median | At 75th percentile |
|---|---|---|---|
| Per year | $35,760 | $41,340 | $48,410 |
| Per month | $2,980 | $3,445 | $4,034 |
| Every two weeks | $1,375 | $1,590 | $1,862 |
| Per week | $688 | $795 | $931 |
Gross pay before taxes and deductions.
What affects data entry clerk pay
- Industry and company size
- Professional credentials (CPA, PMP, SHRM-CP, paralegal certificates)
- Software skills such as Excel, QuickBooks, CRM and HR systems
- Remote or hybrid roles tied to higher-cost labor markets
- Geography and cost of living: metropolitan areas and some states pay well above the national median
How to earn more as a data entry clerk
- Get credentialed: Typing speed certificate, 10-key certificate, Microsoft Office Specialist.
- Build specialty experience: Data quality.
- Move up: roles such as office administrator and data analyst typically pay more.
- Negotiate: research local pay and use our salary negotiation guide.
Data Entry Clerk pay vs. related careers
Job outlook
BLS projects employment of data entry clerks to change by -25.5% from 2025–35, a projected decline compared with the 3.5% average for all occupations. About 7,700 openings are projected each year, on average, including openings to replace workers who retire or change occupations.
About this data
Figures come from the BLS Occupational Employment and Wage Statistics survey (May 2025), which covers wage and salary workers nationwide under SOC code 43-9021 (“Data entry keyers”). Wages exclude self-employment income, overtime and most bonuses unless they are part of regular pay. We refresh these numbers when BLS releases new estimates each spring.
Data Entry Clerk salary FAQ
How much does a data entry clerk make per hour?
The median hourly wage for data entry clerks was $19.88 in May 2025 (BLS). Hourly pay for the lowest 10% was about $15.00 and the top 10% earned about $28.26 or more.
How much does a data entry clerk make a month?
At the median annual wage of $41,340, that works out to about $3,445 per month before taxes, or about $1,590 every two weeks.
What is the starting salary for a data entry clerk?
New data entry clerks often start near the lower end of the range. The 10th percentile was $31,200 and the 25th percentile was $35,760 per year in May 2025. Starting pay depends on location, employer and credentials.
How can data entry clerks earn more?
Common ways include earning Typing speed certificate and 10-key certificate, gaining specialty experience, taking shifts or roles with premium pay, and moving up the career ladder to roles such as office administrator.
Sources
- U.S. Bureau of Labor Statistics, BLS Occupational Employment and Wage Statistics (OEWS), May 2025, SOC 43-9021 (Data entry keyers).
- U.S. Bureau of Labor Statistics, BLS Employment Projections, Table 1.2 (2025–35).
- O*NET OnLine summary for Data entry keyers (U.S. Department of Labor).
- BLS Occupational Outlook Handbook.
Reviewed by the Career Education Institute Curriculum Team. Pay figures are national estimates; local pay varies. See our editorial policy.