Desktop Publisher how-to

How to Set Up Paragraph Styles in InDesign

Styles keep layouts consistent.

Updated By the Career Education Institute Curriculum Team
Quick answer

Styles keep layouts consistent. In short: define; define; define, then complete the remaining steps below.

Step by step

  1. Define body text.

  2. Define headings.

  3. Define captions.

  4. Base styles on each other.

  5. Apply everywhere.

  6. Edit styles, not text.

Safety reminders for desktop publishers

  • Use ergonomic setups
  • Take screen breaks
  • Respect font licenses
  • Protect client files

Style guide · Proof · Layout · Typography · Print-ready · Leading: see the full desktop publisher glossary.

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