Career roadmap
How to Become an Executive Assistant
The education, training, certifications and steps it takes to start working as an executive assistant, plus how long it takes and where the career can lead.
To become an executive assistant: (1) start in an administrative role, (2) master office software, (3) support a manager, (4) earn credentials, (5) advance. Most people need about 2–5 years of administrative experience. BLS lists “high school diploma or equivalent” as the typical entry-level education.
5 steps to become an executive assistant
Start in an administrative role
Work as a receptionist or administrative assistant.
Master office software
Become expert in calendars, email and presentations.
Support a manager
Build trust and handle more responsibility.
Earn credentials
Pursue the CAP or software certifications.
Advance
Support senior executives, then move into chief of staff or operations roles.
Education and training requirements
A high school diploma plus several years of administrative experience is typical. Many executive assistants have associate or bachelor’s degrees, and certifications such as the CAP strengthen applications.
| Typical entry-level education (BLS) | High school diploma or equivalent |
|---|---|
| Related work experience | Less than 5 years |
| On-the-job training | None |
| Typical training time | 2–5 years of administrative experience |
Certifications and licenses
- Certified Administrative Professional (CAP): IAAP credential for administrative professionals.
- Microsoft Office Specialist: Certification in Word, Excel, PowerPoint or Outlook.
- Project management training: Courses such as CAPM help with coordination.
- Notary public commission: Useful for some executive offices.
Skills to build now
Start with calendar management, travel planning, and microsoft 365 or google workspace, and practice discretion and anticipation and judgment. Learning the executive assistant vocabulary early makes training and interviews easier.
Where the career can lead
- Administrative Assistant: Support teams and managers.
- Executive Assistant: Support a senior leader.
- Senior Executive Assistant: Support C-suite leaders and lead admin teams.
- Chief of Staff or Operations Manager: Manage priorities and operations.
Get a head start
Our self-paced Executive Assistant training gives you a realistic, practical overview of the job (duties, terminology, step-by-step tasks, safety and interview prep) so you can decide with confidence and show employers you’re serious.
Common questions about getting started
Do executive assistants need a degree?
Not always, but experience and strong skills are essential.
How long does it take to become an executive assistant?
Most people need about 2–5 years of administrative experience of training. A high school diploma plus several years of administrative experience is typical. Many executive assistants have associate or bachelor’s degrees, and certifications such as the CAP strengthen applications.
Do you need a degree to be an executive assistant?
No four-year degree is typically required. BLS lists “high school diploma or equivalent” as the typical entry-level education.
What certifications are available for executive assistants?
Common credentials include Certified Administrative Professional (CAP), Microsoft Office Specialist, Project management training, and Notary public commission. Requirements vary by state and employer.
Sources
- U.S. Bureau of Labor Statistics, BLS Occupational Employment and Wage Statistics (OEWS), May 2025, SOC 43-6011 (Executive secretaries and executive administrative assistants).
- U.S. Bureau of Labor Statistics, BLS Employment Projections, Table 1.2 (2025–35).
- O*NET OnLine summary for Executive secretaries and executive administrative assistants (U.S. Department of Labor).
- BLS Occupational Outlook Handbook.
Reviewed by the Career Education Institute Curriculum Team. Pay figures are national estimates; local pay varies. See our editorial policy.