Technical Writer how-to

How to Write a Step-by-Step Procedure

Clear procedures help users succeed.

Updated By the Career Education Institute Curriculum Team
Quick answer

Clear procedures help users succeed. In short: identify; list; write, then complete the remaining steps below.

Step by step

  1. Identify the user and goal.

  2. List prerequisites.

  3. Write one action per step.

  4. Start steps with verbs.

  5. Add screenshots where helpful.

  6. Test the procedure yourself.

Safety reminders for technical writers

  • Protect confidential product information
  • Ensure safety warnings are accurate
  • Use ergonomic setups
  • Follow accessibility guidelines

Documentation · Style guide · Information architecture · API · Docs as code · Single sourcing: see the full technical writer glossary.

More technical writer how-to guides

Learn this in Technical Writer trainingTake the practice test
Enroll in trainingTake fit quiz