Typist how-to

How to Proofread a Document Thoroughly

Fresh eyes catch errors.

Updated By the Career Education Institute Curriculum Team
Quick answer

Fresh eyes catch errors. In short: run; read; check, then complete the remaining steps below.

Step by step

  1. Run spell check.

  2. Read aloud.

  3. Check names and numbers.

  4. Check formatting.

  5. Read backward for typos.

  6. Print a final check.

Safety reminders for typists

  • Prevent repetitive strain
  • Protect confidential documents
  • Take breaks
  • Use ergonomic setups

Word processing · Formatting · Styles · Template · Mail merge · Track changes: see the full typist glossary.

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