Administrative Assistant how-to
How to Manage a Busy Executive’s Calendar
Calendar management protects a leader’s most limited resource: time.
Quick answer
Calendar management protects a leader’s most limited resource: time. In short: learn; block; confirm, then complete the remaining steps below.
Step by step
Learn the executive’s priorities, preferences and recurring commitments.
Block focus time and travel time before booking meetings.
Confirm each meeting has a clear purpose, attendees and location or link.
Add buffers between meetings when possible.
Prepare a next-day briefing with materials for each meeting.
Review the coming week every Friday and resolve conflicts early.
Safety reminders for administrative assistants
- Protect confidential and personal information
- Verify payment or banking change requests by phone to prevent fraud
- Use ergonomic workstation setup to prevent strain
- Follow records retention and privacy policies
Key terms
Agenda · Minutes · Action item · Calendar management · Itinerary · Expense report: see the full administrative assistant glossary.