Event Planner how-to
How to Create a Run-of-Show
A run-of-show keeps everyone on the same page.
Quick answer
A run-of-show keeps everyone on the same page. In short: list; assign; include, then complete the remaining steps below.
Step by step
List every segment with start and end times.
Assign responsible people.
Include AV cues and transitions.
Add contact numbers.
Share with vendors and speakers.
Rehearse key moments.
Safety reminders for event planners
- Plan crowd safety and emergency exits
- Follow venue fire codes
- Plan for accessibility
- Manage alcohol service responsibly
Key terms
RFP · BEO · Room block · Attrition · F&B minimum · Run-of-show: see the full event planner glossary.