Executive Assistant how-to

How to Plan an International Business Trip

Careful planning prevents costly problems abroad.

Updated By the Career Education Institute Curriculum Team
Quick answer

Careful planning prevents costly problems abroad. In short: confirm; check; book, then complete the remaining steps below.

Step by step

  1. Confirm meetings, dates and preferences.

  2. Check passport validity and visa requirements.

  3. Book flights, hotels and ground transport.

  4. Build a detailed itinerary with confirmation numbers.

  5. Share contacts and emergency information.

  6. Track changes and confirm everything a few days before.

Safety reminders for executive assistants

  • Protect confidential information and use secure systems
  • Set up an ergonomic workstation
  • Follow travel safety and duty-of-care policies
  • Manage stress with clear boundaries

Gatekeeper · Board packet · Minutes · Action item · Itinerary · Time zone management: see the full executive assistant glossary.

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