Executive Assistant how-to
How to Run a C-Suite Executive’s Calendar
A well-managed calendar protects an executive’s time for top priorities.
Quick answer
A well-managed calendar protects an executive’s time for top priorities. In short: agree; block; group, then complete the remaining steps below.
Step by step
Agree on priorities and rules, such as focus time and meeting limits.
Block recurring time for key tasks and breaks.
Group similar meetings and allow buffer time.
Confirm time zones for external meetings.
Review the next day and week every afternoon.
Send briefing notes for important meetings.
Safety reminders for executive assistants
- Protect confidential information and use secure systems
- Set up an ergonomic workstation
- Follow travel safety and duty-of-care policies
- Manage stress with clear boundaries
Key terms
Gatekeeper · Board packet · Minutes · Action item · Itinerary · Time zone management: see the full executive assistant glossary.