Human Resources Specialist how-to
How to Complete Form I-9 Correctly
Every U.S. employer must complete Form I-9 for each new hire. Mistakes can lead to fines, so follow USCIS instructions and current form versions.
Every U.S. employer must complete Form I-9 for each new hire. Mistakes can lead to fines, so follow USCIS instructions and current form versions. In short: make; within; let, then complete the remaining steps below.
Step by step
Make sure the employee completes Section 1 no later than their first day of work.
Within three business days of the start date, examine the employee’s original, unexpired documents (or use an authorized alternative procedure if eligible).
Let the employee choose which acceptable documents to present. Never specify which ones.
Complete Section 2 with document details and your certification.
Use E-Verify if your company participates.
Store forms securely and separately from personnel files, and retain them as required.
Use Supplement B for reverification when required.
Safety reminders for human resources specialists
- Protect employee personal and medical information
- Follow anti-discrimination and anti-retaliation laws
- Document investigations and decisions carefully
- Consult legal counsel on complex employment issues
Key terms
Onboarding · Form I-9 · E-Verify · FLSA · Exempt vs. non-exempt · FMLA: see the full human resources specialist glossary.